Website Qatar Airways

Job Description

The Administration Assistant provides general administrative and secretarial support in day-today functions. You will promote high standard of corporate values through correspondence, telephone and personal contact. You will handle confidential and sensitive issues, which require a high degree of discretion and tact. You will handle records/ document control and maintain all correspondence related to the Manager’s office.

Job Responsibilities

Takes and transcribes dictation . Draft letters and internal memo’s independently. Process, handle, and maintain all types of confidential information.
Checks all incoming documents and ensure completeness/ accuracy of information provided to fast track approvals, (Invoices/Statement etc)
Coordinate prompt purchasing of office supplies and stationeries
Ensure proper maintenance of all office equipment
Anticipates and prepares meeting materials, charts, and reports needed
Establishes & maintains confidential filling system, categorize & maintain manuals, sensitive correspondence & other source material.
With clear direction, but acting with considerable independence, performs advanced, diversified and confidential administrative and secretarial support
Tactfully handles inquires and/ or refer to appropriate personnel/ department.
Reviews , answer mail and inquiries and determine if executive action is required
Provides necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements.

Job Requirements

You will have a minimum of 2 years of job related work experience and minimum in an administrative/secretarial role.
You should be proficient in written and spoken English.
You must have excellent communication, organizational and computer skills with strong follow-up and organization skills.
Also it is essential knowledge in handling staff issues, ability to maintain strict confidentiality, negotiation, proactivity and problem solving skills.
To be successful in this role you will need a relevant tertiary, Trade or Vocational Qualification.

Job Details

Company: Qatar Airways

Vacancy Type: Full-time

Job Location: Dubai, United Arab Emirates

Application Deadline: N/A

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