BCC Careers – Personal Assistant

Website Brisbane City Council

Job Description:

We are looking for someone with exceptional organisational skills and attention to detail who thrives in a fast paced but supportive and inclusive environment. You will play a critical support role in coordinating the administrative workflow from the Branch Managers Office and act as our liaison with our customers and within the branch. You will be working in a small administrative team under a job-sharing arrangement partnering with another Personal Assistant. We are currently looking to cover 2 days per week (Monday and Tuesday).

Job Responsibilities:

  • Provide effective diary management, including organising and preparing for meetings.
  • Draft agendas and minutes for meetings and ensure follow up action is taken.
  • Prepare and coordinate a wide range of written documentation and correspondence coordination for the branch.
  • Undertake small to medium projects and research tasks as required to retrieve, collate and distribute information.
  • Develop and maintain efficient and confidential administration systems and procedures ensuring continual improvement.
  • Participate in and coordinate branch events and communications.
  • Provide high quality customer service to both internal and external stakeholders.

Job Requirements:

  • The ability to provide high level confidential secretarial and administrative support.
  • The ability to work both independently and as a team to manage and prioritise a heavy workload and tight deadlines.
  • Excellent verbal and written communications skills and the ability to build effective working relationships.
  • The ability to liaise with senior management to achieve customer focused outcomes.
  • Strong problem solving and analytical skills.
  • Ability to quickly adapt to corporate systems processes and PC based software.
  • An understanding of and ability to apply relevant legislation and Council policies and procedures.
  • Working in Council means delivering excellent customer service to the people of Brisbane.

Job Details:

Company: Brisbane City Council

Vacancy Type:  Part Time

Job Location:  Brisbane, Queensland, Australia

Application Deadline: N/A

Apply Here