ASD Vacancies – Executive Assistants

Website ASD

Job Description:

The Australian Signals Directorate (ASD) is an Australian Government intelligence and security agency. The ASD motto, Reveal their secrets – Protect our own, summarises our roles: we collect foreign intelligence; we provide advice and assistance on information and cyber security; and we conduct offensive cyber operations. To achieve our mission, ASD requires people with strong integrity and a mix of specialist skills, adaptability, imagination, resilience and creativity.

Job Responsibilities:

  • Performing executive support functions including managing the diary and appointments, inbox and meeting arrangements of the SES
  • Being accountable for organising the SES workflow, making decisions within their defined parameters relating to area of responsibility and will seek guidance when required
  • Providing ‘front of office’ support functions, including greeting visitors and receiving and responding to phone calls, emails and general correspondence
  • Identify issues, taking responsibility for gaining a clear understanding by listening and asking clarifying questions to others and applying common sense
  • Assembling briefing packs for relevant ASD committees
  • Liaising with stakeholders and visitors of all levels and work collaboratively with all areas of the ASD
  • Build and sustain relationships in order to work collaboratively within the work area and other areas of the ASD
  • Other support duties including organising and providing support for meetings, preparation of meeting papers, organising venues, managing travel arrangements
  • Assisting the senior executive and staff in the branch or work area in fulfilling their responsibilities.

Job Requirements:

  • Exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy
  • Have attention to detail, with the ability to take responsibility for accurate completion of work
  • Possess excellent communication and interpersonal skills
  • Have the ability to develop good working relationships internally and externally
  • Possess strong organisation skills with the ability to plan and manage your workload, resolves issues as they arise and seek guidance when required.

Job Details:

Company: ASD

Vacancy Type:  Full Time

Job Location: Canberra, Australia

Application Deadline: N/A

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